Running QuickBooks in Nonprofits: The Only Comprehensive by Kathy Ivens

By Kathy Ivens

Offering details on utilizing QuickBooks to trace monetary information in nonprofit companies, this publication covers all types of QuickBooks. administration of donors, provides, and pledges, and themes comparable to allocating expenditures to courses, dealing with donor regulations, and producing the studies wanted for donors and tax returns are coated intimately. as well as easy-to-follow directions and hundreds information and workarounds, info on utilizing QuickBooks for fundraising is equipped.

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5. 6. 7. 8. Open the Chart of Accounts list. Press Ctrl-N to create a new account. Select the appropriate account type. Click the Subaccount check box to place a check mark in it. In the drop-down box next to the check box, select the parent account. ) If you’re using numbered accounts, enter the appropriate number. Enter the subaccount name (just the portion of the name you’re using for the subaccount). For instance, if the parent account is Insurance, name the subaccount Vehicle. Click OK. Creating Subaccounts by Dragging Account Listings You can omit the extra steps of selecting the Subaccount check box and selecting the parent account.

Use it! Figure 2-1: The first chore is to create a company file. While the QuickBooks 2006 EasyStep interview is shorter than previous versions, you can’t leave when you feel you’ve entered enough information to proceed manually. If you exit the wizard before completing all the windows, QuickBooks displays a message telling you that you can finish the interview the next time you open the company file. Then QuickBooks abruptly closes the file, leaving you to stare at the No Company Open window. The next time you open the company, the EasyStep Interview picks up where you left off—and it will keep doing that until you finish the entire interview.

4. Select the Use Account Numbers check box (see Figure 3-1). When you select the option to use account numbers, the option Show Lowest Subaccount Only becomes accessible (it’s grayed out if you haven’t enabled account numbers). This option tells QuickBooks to display only the subaccount on transaction windows, instead of both the parent account and the subaccount, making it easier to see precisely which account is receiving the posting. ) After you make this configuration change, QuickBooks automatically assigns numbers to any existing accounts in the chart of accounts it installed (if you installed a chart of accounts during setup).

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